Legal Assistant

The Role

The legal assistant will provide direct support to a team of partners and associates. In this role, the incumbent is responsible for the preparation of correspondence, litigation documents and pleadings as well as attending to electronic filing; updating pleadings and trial binders; setting discoveries, trials and applications; and various other related duties.

This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of 3 days per week onsite at the Calgary office.

Key Responsibilities

• Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines.
• Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents.
• Compiling motion records, briefs and all.
• Typing and editing correspondence and documents.
• Reviewing and proofreading documents and correspondence to ensure compliance with legal procedures, correct grammatical usage and avoid any typographical or spelling errors.
• Opening/closing files, filing (both paper and electronic), tracking and organizing case files.
• Preparing client files (correspondence, supporting documents, etc.).
• Managing phone calls, email and other correspondence.
• Organizing and coordinating meetings between lawyers and clients.
• Assisting in the scheduling of examinations for discovery.
• Handling certain invoicing procedures as needed.
• Providing support to other people in the office or from different departments as required.
• Entering time and collaborating with the billing department, as necessary.
• Maintaining an efficient bring forward/follow-up system.
• Carrying out other relevant legal support duties as required by new or emerging business needs.

Essential Skills & Experience

• Legal Assistant Certification from an accredited institution or the equivalent.
• Minimum of 3 to 5 years' experience as a legal assistant in the area of litigation with knowledge and understanding of the Alberta Court Rules.
• Good understanding of law office procedures.
• Strong computer skills in the area of Microsoft Suite.
• iManage, 3E experience would be an asset, but is not required.
• Rigor and attention to detail.
• Good organization and prioritization skills.
• Ability to handle and prioritize workload while working to meet tight deadlines in a fast-paced environment.
• Behaving in a professional manner with lawyers, clients and other team members at all levels.
• Team-spirit, strong sense of collaboration and positive, "can-do" attitude.

The Firm

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

Our Values

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:

• Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
• Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
• Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
• Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

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