Legal Assistant - Edmonton

Our Edmonton office has an immediate opening for a Legal Assistant, in our Professional Regulatory/Labour + Employment Department where you will work with a variety of our firm's team members and will be responsible for the general administration of multiple practices which includes a heavy concentration on administrative law and professional-regulatory law. The ideal candidate will have extensive experience in administrative law and is proactive, self-sufficient, and has high attention to detail and organizational skills.

Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

Duties + Responsibilities

• Preparing, amending, and comparing letters and legal documents
• Ensure that limitation diary is accurate as well as all litigation documents are sent to litigation support so that documents in Eclipse are up to date
• Answer the telephone, schedule appointments, questionings and meetings, greet visitors and handle administrative and business details
• Transcribe correspondence and legal documents from digital recordings or handwritten notes
• Schedule meetings and/or questioning and mediations.
• Providing back-up for other assistants in their absence.
• Manage lawyer's diaries and update electronic calendar
• Review correspondence (including faxes and e-mail), co-ordinate the flow of information, update the calendar and respond to routine inquiries
• Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
• Ensuring file management system is up to date
• Managing the diarization of important dates
• Overseeing the opening and closing of files as well as filing of physical documents.
• Access and use online legal resources
• Submitting/Filing documents (i.e., LTO, Courthouse).
• Manage routine accounting procedures: billing including client follow up on outstanding A/R. cheque deposits/requests, time entry, submitting lawyer's receipts for reimbursement, etc.
• Perform general office duties as required
• Arbitration/grievance hearings prep
• Other tasks as assigned

Qualifications + Skills

• 3-5 years of experience preferably working in a professional regulatory/labour + employment practice area
• Recognized 2-year Legal Assistant Diploma
• Advanced computer skills
• Strong analytical skills and problem solving with minimal supervision

Working Conditions

• Normal weekday office hours (35)
• Must have the ability to work in a fast-paced work environment

Qualified applicants can submit their resume to: careers@fieldlaw.com