Legal Administrative Secretary - Unilingual (English) and Bilingual (English/french)

The Criminal Law Division is a large geographically dispersed operation with approximately 1900 staff who help protect community and personal safety through prosecution of offences across the province. The division's vision is to be the foremost prosecution service in Canada, and this vision is supported through the divisional mission, values, and key strategies.

Criminal Law Division's Mandate and Core Services

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Peel Crown Attorney's Office as a Legal Administrative Secretary.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this position, you will:
• Provide a full range of administrative secretarial services
• Utilize a personal computer to transcribe a variety of documents in proper legal style
• Accept service on various documents
• Maintain Ontario and Superior Court files
• Type Ontario and Superior Court subpoenas
• Provide reception duties by answering the telephone and dealing with inquiries at the counter
• Provide a variety of clerical services
• Attend court when and as required to update briefs

How do I qualify?

Mandatory

• You can type 50 words per minute.
• You can perform dicta to Ministry standards (70%).
• You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Legal Knowledge:

• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs in paper and electronic form in and out of court
• You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions

Administrative and Computer Skills:

• You demonstrate secretarial and administrative experience including thorough knowledge of office procedures, customer service skills and filing systems to provide support to the prosecution program and process invoices/statements/expenses
• You demonstrate the ability to use office and computer equipment with related software such as Windows, Word, Outlook, Excel, ADOBE Acrobat and related database applications, AV/IT equipment knowledge for case presentation in and out of court

Communication and Interpersonal Skills:

• You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
• Your interpersonal skills enable you to work effectively as a team member or independently with minimal supervision

Analytical, Judgement and Organizational Skills:

• You demonstrate initiative, analytical and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
• You are able to prioritize your workload while meeting conflicting deadlines