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The Ministry of the Attorney General, Court Services Division, is seeking a Bilingual Interpreter Coordinator/Administrative Assistant. Bring your skills and qualifications and become part of our team where you will provide administrative and clerical support services for assigned managers and unit staff!

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About the job

In this position, you will:
• Assist courts in locating and scheduling interpreters (in any language)
• Receive, process and complete written requests for interpreters
• Assist with the maintenance of the Registry of Accredited Freelance Court Interpreters by informing the Division's corporate office of any updates to the contact information
• Provide word processing services involving typing, formatting, editing and finalizing a variety of materials
• Coordinate and maintain appointment calendars, boardroom bookings, travel and accommodation arrangements, meetings, conferences, and luncheons
• Establish and maintain electronic and hard copy filing systems for a wide variety of office materials in accordance with ministry file retention schedules
• Utilize WIN and other internet websites to gather information and data for section reports and assignments and uploads unit information on the website following established standards and formats
• Obtain, open, sort and distribute incoming mail for the unit in compliance with established guidelines

Please note: the duties of the job will require the successful candidate to travel within the region/throughout the province to perform the duties of the position.

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What you bring to the team

Mandatory requirement

• You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Administrative Knowledge:

• You have knowledge of ministry administrative/office procedures and guidelines
• You are able to sort/distribute mail, process and verify invoices and review office processes
• You ae able to maintain filing systems, order and maintain office supplies and ensure quality standards are met

Financial Knowledge:

• You have knowledge of arithmetic and financial processes to calculate/reconcile expenditures relating to expense claims, purchase orders and invoices

Organization and Analytical Skills:

• You have reasoning and organizational skills to determine what matters should be given priority when performing a variety of different tasks with conflicting deadlines
• You are able to prioritize work based on knowledge of subject matter or by discussing with supervisor and staff
• You have analytical skills to determine the most effective way to present material when typing correspondence, briefing notes, presentations, reports, charts, and tables
• You have the ability to work independently or in a team, completing tasks in a timely and efficient manner

Oral and Written Communication Skills:

• You have oral communication skills, tact and diplomacy to answer telephones/greet visitors, respond to general program inquiries or transfer calls to appropriate staff
• You have written communication skills to compose routine letters, such as acknowledgements from brief verbal or written instructions
• You are able to proofread material to ensure accuracy in grammar, spelling, sentence structure and punctuation when typing letters, briefing notes, presentations and reports

Computer Skills:

• You have knowledge of computer operations and various MS Office software applications (e.g., Word, Excel, Access, PowerPoint, Outlook)
• You have knowledge of WIN and various web-based programs to produce letters, reports, briefing notes, charts, tables, graphics, spreadsheets, and presentation materials
• You have knowledge of office equipment (e.g., photocopiers, fax machines, printers, scanners, mail machine)

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information: