Committee/council Assistant
Requisition ID: 16169
Department: Office of the City Clerk
Service: Council & Committee Services
Employment Type: 1 Temporary Full Time Position (Up to 1 year)
Work Hours: 35 hours per week
Affiliation: Non Union/Non MPE
Salary Information: $59,153.64 - $69,209.14 annually (2024 rates of pay)
Location: City Hall,110 Laurier Avenue West
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 18/02/2025
JOB SUMMARY
Council & Committee Services is responsible for managing the operations of the City Council, its Standing Committees, Advisory Committees as well as other ad hoc committees, task forces and groups, including the administrative process related to City Council meetings, assembling and organizing all communications, correspondence, submissions, reports, motions, and other documents required to provide for the orderly conduct of Council meetings.
You provide administrative support to the Council, Standing Committee Coordinators, Manager and other members of the branch. You assist in making arrangements and preparing agendas for committee/council meetings, attend committee/council meetings, and liaise with the public, the media, staff, Councillors and their assistants.
EDUCATION AND EXPERIENCE
Completion of Grade 12 plus at least 1 year post-secondary education in either a university degree program or a business, secretarial or administrative diploma program
Completion of the Municipal Administration Program would be an asset
Minimum of 3 to 5 years of experience, preferably in a municipal government setting, including minute taking
KNOWLEDGE
- Standards and conventions for correspondence and effective writing
- Objectives, functions and responsibilities of a secretariat
- Some knowledge of the Procedures By-law and the Municipal Act as it relates to Council and Clerk’s duties
- Functions and responsibilities of municipal government
COMPETENCIES, SKILLS AND ABILITIES
- Deal effectively with time frames/deadlines and work effectively under pressure
- Organize work and set priorities
- Understand technical issues and be detail-oriented
- Ability to work in a politically sensitive environment
- Flexibility and ability to cope with stress effectively
- Strong communication skills
- Excellent interpersonal skills and the ability to interact cooperatively, effectively and efficiently with elected and appointed officials, department heads, staff and the public
- Be self-directed and able to balance competing demands
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing required. English: oral, reading, writing required. Candidates must meet language requirement for position upon hire.
- You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.