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Are you a detail-oriented professional with a knack for organization? Join the Ministry of Transportation's Engineering Program Delivery office and play a key role in planning and designing provincial highways. Be part of a dynamic team in Toronto, contributing to impactful projects and shaping the future of transportation.

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How we support diversity, inclusion and accessibility

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

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About the job

As an Administrative Assistant, you will:
• type documents, charts, and presentations.
• manage calendars, schedule travel, and take meeting minutes.
• maintain a bring-forward filing system and track activities.
• handle mail, office purchases, and equipment.
• respond to phone and in-person inquiries.
• assist with recruitment (schedule interviews, manage documents).

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What you bring to the team

Administrative Knowledge and Skills:

You have the ability to:
•apply administrative, secretarial, and clerical procedures.
•schedule appointments and make travel arrangements.
•create and maintain filing systems.

Communication, Interpersonal and Organization Skills:

You have the ability to:
•collaborate effectively with others and work independently.
•handle difficult calls diplomatically and empathize with clients' needs.
•stay organized and prioritize your workload.
•communicate effectively to serve clients and prepare accurate speeches and reports.
•compose letters from brief verbal instructions.
•work independently within strict deadlines.

Computer Skills:

You have the ability to:
•proficiently use a range of computer software, including word processing, graphics, presentation, and database packages.

Financial Knowledge and Skills:

You have the ability to:
•understand current procurement guidelines.
•apply financial processes to coordinate purchasing and manage expense entitlements.
•verify invoices and reconcile purchasing card statements for approval.
•perform monthly reconciliations and manage expense claims.

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:

•a career that can grow across ministries and job functions
•flexible learning and developmental opportunities, including education and mentorship programs
•a comprehensive compensation and benefits package
•base salary that aligns to market trends with performance-based pay and scheduled salary progression
•tailored work arrangements, including opportunities like flex hours, self-funded leave and more
•a modern, friendly and accessible physical work environment

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Additional information: