Coordinator, Court Services
JOB INFORMATION
Requisition ID: 10990
Number of Vacancies: 1
Department: Revenue Protection (20000029) - Head & Staff - Revenue Protection (30000516)
Salary Information: 84,029.40 - 105,050.40
Pay Scale Group: 08SA (CAN/S/J/08SA)
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day
Posted On: March 17, 2025
Last Day to Apply: March 26, 2025
Reports to: Department Head
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC's legacy of delivering service to hundreds of millions of customers a year. The TTC's new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Career Opportunity
We have an exciting opportunity in the Revenue Protection Department! The Toronto Transit Commission (TTC) is currently hiring for a Coordinator, Court Services.
What You Will Do
Reporting to Head, Revenue Protection you will be responsible for providing administrative, legal and performance analytics and support to the Revenue Protection Department as it relates to charges contrary to TTC By-Law No.1, Provincial Offences Act (POA) and Criminal Code offences.
Your role will included not limited to: receiving and processing all court related documentation; acting as Commissioner of Oaths for swearing affidavits and other legal documents for the Revenue Protection Department; maintaining databases and hard-copy records for case tracking, evidence handling, court notifications and other information to support the achievement of successful POA prosecutions within policy, procedures and legislative requirements.
You will supervise, plans and direct the work of the Court Filing Clerk; train and mentor subordinate staff and complete Employee Performance Appraisals.
The selected incumbent of this role receives and processes all charges laid under TTC By-law No. 1, as well as Provincial offences, through the administration and maintenance of computerized databases for information tracking purposes.
Your role coordinates the service of Part I and Part III Provincial Offence Notices (PON) and Part III Summons' to the City Provincial Offences Clerks, and ensures all hardcopy PON's are filed within legislated timelines
You will be responsible for receiving and reviewing requests for disclosure relating to matters before the court in accordance with relevant legislation and established case law; screens, redacts, and vet's disclosure to ensure only appropriate material is released
Your role provides administrative and support services to TTC Prosecutors; prepares daily dockets for prosecution staff by ensuring all relevant material and evidence is present while preparing motions, ensuring service and filing are in accordance with legislative requirements.
As the Coordinator, you will act as (primary) Commissioner of Oaths designated by the Attorney General's Office for swearing affidavits and other legal documents required by the Courts for the section along with tracking and notifying all TTC witnesses including Special Constables, Fare Inspectors, other TTC personnel and external witnesses, by subpoena, notice to parent or written notification for required court appearance.
You will act as a liaison with the Toronto Police Services, Provincial Court Offices, Criminal Court Offices and other organizations for the timely transfer of documentation and information; in addition to responding to general enquiries and refers matters to other section staff where appropriate;
And of course, you will perform related duties as assigned;
You will be responsible for treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service provider and an employer.
What Qualifications Do You Bring?
- Completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent
- Comprehensive knowledge of court administration procedures and the court system;
- Working knowledge of law enforcement terminology and related processes (e.g. Crown Briefs, subpoenas, summonses and);
- Working knowledge of TTC By-law No. 1, Provincial Offences Act, Trespass to Property Act, Criminal Code of Canada,
- Sound knowledge of modern office procedures, practices and equipment;
- Effective interpersonal, oral and written communication skills to deal with people at various organization levels
- Strong organizational skills as well as the ability to compile and assemble information;
- Computer literate with proficiency in the use of software applications related to the work
- Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.
- Candidate will be required to participate in the TTC's Customer Service Ambassador Program
- Providing administrative support to the Head to compile and assemble statistical documentation as required; (departmental, board and CEO reports)
- Project planning, proposals, standard audit procedures; planning, leading, assisting on and/or conducting overt, covert and other specialize Departmental initiatives
Skills
What We Offer
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.