Legal Administrative Assistant (Litigation)

We’re looking for a Legal Administrative Assistant with 3+ years of experience working in Litigation who is looking to take the next step in their career. As an experienced Legal Administrative Assistant, you’ll have the opportunity to work with one of our Litigation Partners and an Associate.

This is an opportunity to join the exceptional Administrative team at Stikeman Elliott, one of the most distinguished and respected corporate law firms in Canada. Our Toronto office is located in the heart of the financial district and is just steps to the TTC and GO Train Station. Voted one of the Best Employers in Canada for the past 13 years, and winner of the Venngo Award of Excellence for Financial, Physical & Mental Wellness at the 2019 Canadian HR Awards, Stikeman Elliott is always seeking to provide an excellent employee experience.

Here at Stikeman Elliott, we have a culture that values teamwork, service excellence and mentorship. Aside from working with an incredible team, we also have a fantastic benefits program, learning and development assistance and RRSP (Registered Retirement Savings Plan) matching. If you like a fast-paced environment, a team structure that provides support, training, and development – we’d love to hear from you!

Key Responsibilities

• Legal Document Production & Management; drafting pleadings, affidavits of service, motion records and factums through Automated Civil Litigation (ACL)
• Liaising with court contacts and filing documents through the Justice Services Online (JSO) portal
• Coordinate the commissioning of Affidavits
• Email and Calendar Management; maintain a bring forward system and proactively prepare materials
• Organizing travel for conferences and affiliated expenses
• Client File Management & Practice Activities
• Accounts/Billing & A/R Financial Management
• Marketing & Business Development Support
• General Administrative Support

Qualifications

Knowledge and Experience:

• 3+ years of experience working in Litigation as a Legal Administrative Assistant (or a combination of education and experience)
• Familiarity with documents specific to litigation
• Familiarity with scheduling hearings and examinations and affiliated process
• Familiarity with other jurisdictional filings and procedures
• Experience with JSO, ACL and CaseLines is an asset
• Experience in class action lawsuits, investigations and product liability is an asset
• Law Clerk/Paralegal Diploma is an asset
• Strong experience with calendar and legal practice management
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Able to learn and utilize various software programs utilized by the Firm
• Comfortable in an environment of continuous learning with on-going formal and self learning opportunities
• Solution oriented with sound judgement to make informed decisions
• Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information
• Solid organization and time management skills
• Strong attention to detail and commitment to producing quality work
• Professional, responsive, friendly, and able to build productive relationships

Please Note: Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.