Executive Administrative Assistant
February 25 2025
Industries
Legal
Categories Professionals, Support staff
Charlottetown, PE • Full time
Summary of responsibilities
- Assist with the preparation and coordination of internal/external meetings and events.
- Assist the HR Manager in preparing and organizing recruitment materials, employee records, and HR-related documentation.
- Coordinate employee onboarding and offboarding processes.
- Assist with tracking and maintaining attendance records for employees, ensuring proper coverage within departments.
- Be an active participant in all office committees (social, OH&S, DEI).
- Draft internal and external communications, ensuring professionalism and clarity.
- Screen and prioritize phone calls, emails, and other communications to ensure efficient handling of tasks and inquiries.
- Help coordinate firm events, seminars, and webinars, including logistics and communication with attendees in collaboration with our marketing department.
- Coordinate sponsor-related activities, including sponsorship agreements, event participation, and relationship management.
- Assist with organizing and maintaining the firm's records management system, ensuring compliance with legal and regulatory standards.
- Assist with the coordination of office facilities maintenance, including liaising with vendors and service providers.
- Handle general office upkeep requests and address maintenance concerns in a timely manner.
- Degree or diploma in business, office administration or an acceptable combination of education and experience.
- Three to five years of experience working in an office administration position.
- Above average proficiency in Microsoft applications including Word and Outlook; proficient in Microsoft PowerPoint and Excel.
- Excellent written and verbal communication skills.
- Organized approach to multitasking in a high activity environment.
- Ability to work independently as well as in a team environment.
- Ability to handle highly sensitive situations in a professional, confidential, and courteous manner.
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