Bilingual Administrative Assistant

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

The employee in this position will be part of a team where they will be expected to work on communications and requests in English or French for lawyers, professionals or suppliers who understand and communicate only in English or French. Since communication and requests can be in either English or French, it is necessary for the proper functioning of the operations for both shared services and education teams in the Professional Resources Group to have bilingual staff available at all times to respond to requests. Bilingualism (French and English) is therefore a requirement for this position.

This position can be based out of Vancouver, Toronto or Montreal. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Bilingual Administrative Assistant, you will be:

Shared Services

• Assisting the Shared Services Team with daily ongoing administrative tasks in both English and French. Duties include:
  • Maintaining a bring-forward system to support day to day administration of tasks
  • Organizing the logistics of various meetings and training sessions.
  • Preparing and maintaining confidential files, and related materials.
  • Assisting with the following duties:
  • Processes related to our Equity Partners
  • Partnership Admission processes
  • Lawyer performance evaluation processes
  • Recruitment and Onboarding
  • Any other duties to support the Shared Services Team and wider Professional Resources Group.

PR Education

• Assisting the Education Team with administration and co-ordination tasks in both English and French. Duties to include:
  • Assisting with the updating and maintenance of our Learning Management System.
  • Organizing Education Team meetings, including preparing agendas and minutes for same.
  • Assisting in the preparation of various plans, reports and charts that describe, track or provide updates on education programs.
  • Assisting with the updating and maintenance of programming communication templates in English and French.
  • Contributing to the ongoing development of all protocols and tracking systems.
  • Arranging for payment of consultant invoices, fees or charges for attendance at programs by lawyers or incurred on behalf of the Education Team.
  • Supporting translation of communication when required.
  • Any other duties as assigned.

As our ideal candidate, you will distinguish yourself by the following profile:

• Post-secondary diploma.
• A minimum of three years of office work experience. Law firm or other professional services firm experience preferred.
• Fluent bilingual in French required.
• Excellent organization skills, spelling, grammar and proof-reading skills.
• Excellent verbal and written communication skills.
• Demonstrated imitative in task execution.
• Works well under pressure and adjusts to changing needs of the Firm.
• Proven ability to multi-task and communicate effectively with individuals at all levels of the Firm, in a fast-paced environment.
• Excellent time management and planning skills. Ability to meet critical deadlines, with a strict attention to detail.
• Ability to carry out job responsibilities with minimal supervision. Confident in making day-to-day decisions, but also knows when to escalate and seek supervisory assistance.
• Ability to handle confidential information and exercise tact and discretion in dealing with people and/or sensitive issues.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

External candidates are encouraged to apply online. All Internal applicants must apply directly through our internal careers portal on Espresso.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.