Legal Assistant and Translation Process Coordinator (1-year contract)

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

MT❯Version leverages artificial intelligence and professional expertise to deliver legal translation services that meet customer expectations and deadlines. MT❯Version takes a tailor-made approach to service delivery, combining human expertise with cutting-edge technology to give legal translation the attention it demands. MT❯Version is part of the MT❯Division platform, which reinforces our firm's commitment to innovation by reinventing our service offering and keeping pace with changing customer and market demands.

The position of legal assistant and translation process coordinator is entirely remotely based, as a temporary replacement for a period of one year, with the possibility of extension.

As a Legal Assistant and Translation Process Coordinator, you will :

• Prepare, edit, format, print, scan and proofread correspondence, memos, reports, forms, labels, and long and complex legal documents, by dictation, typing or according to other guidelines, in accordance with the requirements established by MT>Version, or coordinate the preparation of the above documents with document processing specialists, if needed.
• Proofread and check documents for clarity, formatting, spelling and grammatical accuracy.
• Provide assistance with large-scale operations such as the preparation and management of all documents, including waiver requests and translation opinions.
• Manage files by, amongst other things, opening new files; overseeing large and complex files, developing, maintaining and using an orderly filing and retrieval system to ensure easy access to paper or electronic record, and organizing client files.
• Work with Records Management to create, maintain and store client records appropriately.
• Update on a regular basis contact names and addresses in the supplier database.
• Assist in the preparation and completion of time entries to ensure deadlines are met on a daily basis; check and coordinate customer invoice issues with the Accounting Department.
• Provide ongoing support when other assistants are absent; provide help to assistants who have tight deadlines; work proactively, positively and productively as a team member.
• Maintain and update one's professional knowledge by identifying and taking advantage of training opportunities.
• Assist the Project Manager, MT>Version, with their duties and responsibilities, and act as a resource person for the day-to-day management of translation requests in their absence.
• Carry out other assigned tasks.

As our ideal candidate, you will distinguish yourself by the following profile:

• At least two years' experience as an assistant, preferably in a professional services environment
• Experience in managing or coordinating translation projects; experience in translation considered an important asset
• Legal assistant diploma, or college diploma in office administration or in information and communications technology
• Excellent knowledge of French and English (written and oral bilingualism) and good knowledge of business and legal terminology
• Ability to adapt to new technologies, as well as to project management and translation tools, and ability to learn quickly how to use them
• Excellent customer service, communication, and negotiation skills
• Autonomy, resourcefulness, flexibility, and thoroughness
• Enthusiasm for challenges and a clear commitment to continuous improvement
• Good computer skills and proficiency in Internet tools and e-mail systems, and excellent knowledge of the Windows environment and MS Office tools as well as PDF file conversion concepts; superior skills in word processing, spelling, proofreading, editing, page layout, and computer graphics
• High level of discretion and confidentiality
• Willingness to work overtime on an occasional basis

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation including paid overtime.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.