Legal Assistant

Job ID: 2440

Openings: 1

Jurisdiction: CUPE Local 7

Department: Office of the City Solicitor

Branch: Law Office Administration

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Permanent

Hourly Salary: $27.10 - $35.01

Annual Salary: $51,669.00 - $66,750.00

Date Posted: October 8, 2024

Closing Date: October 22, 2024

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary
As a Legal Assistant with the City of Regina, you will play a vital role in supporting legal services, prosecutions, and risk management by providing essential administrative services and logistics coordination. This position requires the ability to prepare legal documents, maintain databases, handle inquiries, and assist with court proceedings, ensuring compliance with legal and organizational standards.

Key Duties

• Prepare and draft legal documents, including bylaws, real estate transactions (including complex transforms), planning and development documents, heritage designations, contracts, financial documents, assessment appeals, and litigation documents
• Maintains computerized law office systems, including litigation management, prosecution and court scheduling and claims management systems.
• Track and record claims, losses, litigation, and insurance coverage information.
• Provide customer service to internal departments, external legal entities, and the public.
• Maintains filing systems in accordance with legal standards and with corporate records management policies and procedures
• Collect, assemble, and distribute legal information packages and background materials.
• Maintains comprehensive bring forward system, diary, court calendar, tracks outstanding issues, and determines status through proactive follow up
• Attends court, prepares, and compiles documents for the Bylaw Prosecution Officer and the Municipal Court Justice, including notice of fines, court endorsements, trial summary logs
• Follows Rules of Court and other relevant legislation for all levels of court and administrative tribunals including assessment appeals for document preparation and filing
• Complete document registrations with Information Services Corporation for Land Titles.
• Process payments and manage trust funds in compliance with legal requirements.
• Act as a Commissioner for Oaths and Clerk of Court for Municipal Court prosecutions.

Key Qualifications

• Completion of post-secondary school or equivalency in legal administrative studies plus legal assistant job-related courses
• Commissioner for Oaths upon appointment
• Minimum of 3 years of previous and on-the-job legal administrative or court clerk, and clerical experience
• Strong knowledge of legal concepts, principles, terminology, and office practices.
• Experience with municipal court procedures and relevant legislation.
• Proficiency in legal office software, databases, and document management systems.
• Excellent communication and interpersonal skills, with the ability to interact with a wide range of stakeholders.
• Problem-solving skills and ability to prioritize tasks and adapt to deadlines.
• Experience providing customer service and legal support in a fast-paced environment.

Additional Requirements

• Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

• Successful candidate will be required to provide proof of acquired education.

• Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Join our team at the City of Regina and contribute to our vibrant community!

We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.

If you have a passion for public service and want to make a difference in our community, then please apply.

Please note that we only accept applications submitted through our online application system.