Real Estate Administrative Assistant - Regina Position: Business Professional Closing Date: Closes February 28, 2025 Location: Regina
Our Regina office is currently looking for an administrative assistant to join our real estate team. This is a full-time position required to meet client and transactional deadlines. The successful candidate will be expected to work independently under the supervision of lawyers and paralegals.
Responsibilities include:
- Preparing various administrative tasks to support the real estate paralegals and lawyers including scanning, printing and photocopying
- Conducting and co-ordinating public office searches including property registry/land titles offices, municipal tax, personal property registry (PPR), corporate registry, bankruptcy, bank act, Courts of King's Bench, municipal work orders, zoning, workplace safety, environmental, employment and utilities
- Performing and compiling due diligence searches and drafting due diligence search summary reports
- Supporting real estate paralegals including submitting real estate transactional and conveyance documents for filing at the land registry offices
- Preparing real estate transactional and conveyance documents including, transfers, caveats, purchase and sale agreements, mortgages, PPSNs, refinancing-related documents, liens, leases and all related documentation
- Preparing financing documents including assignment of rents, general security agreement, officer's certificate, authorizing resolutions and supporting documents for commercial transactions
- Maintaining and organizing schedules of closings
- Processing all incoming and outgoing funds including calculating requisition of funds for closing, mortgage financing and other requirements
- Preparing written correspondence
- Attending to file openings and conflict searches
- Preparing statements of account as necessary
- Preparing reports including mortgage reports to lenders
Qualifications include:
- Graduate of a recognized legal assistant program or equivalent
- A minimum of two years of experience working as an administrative assistant, ideally in residential and commercial real estate and commercial financing or refinancing
- Excellent attention to detail including drafting and proofreading correspondence
- Strong initiative and the ability to work independently with minimal supervision
- Proficient computer skills including Word, Excel, Outlook
- Strong organizational skills and the ability to prioritize and organize work to meet client-driven and transactional deadlines
- Excellent verbal and written communication skills
We offer:
- A competitive salary including individual performance bonus
- Comprehensive coverage for health and wellness benefits
- Access to group savings plans and investment options
- Growth and development opportunities
- Ongoing job-specific training and opportunities for professional development
- A positive and inclusive work environment
Our diversity statement
MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.
If this sounds like you, please submit your resumé and cover letter using the form below. Only those candidates selected for interviews will be contacted.